2026 Event Partners
FAQs
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This year, we’re hosting all of our events on Sundays from 10 a.m. to 4 p.m., with the exhibitor floor being open between 11 a.m. and 3 p.m. We’ll kick off with a panel discussion at 10 a.m. and wrap with Jamie Grayson’s keynote from 3 to 4 p.m. We carefully select venues that have free parking (or comp it when it’s not), as well as easy highway access. Here’s our lineup for 2026:
Dallas (March 8): Weston Irving Convention Center at Las Colinas
St. Louis (March 22): Marriott St. Louis West
Chicago (April 26): Westin Chicago Lombard
Detroit (May 3): Marriott Auburn Hills Pontiac
Atlanta (June 7): The Hotel at Avalon
Minneapolis (June 14): Minneapolis Marriott Northwest
Philadelphia (July 12): Sheraton Valley Forge King of Prussia
Washington, D.C. (July 19): Falls Church Marriott Fairview Park
Boston (July 26): Boston Marriott Burlington
Kansas City (August 9): Marriott Kansas City Overland Park
Charlotte (August 16): Embassy Suites Charlotte Ayrsley
Austin (September 27): Austin Marriott North
Nashville (October 25): Franklin Marriott Cool Springs
Houston (November 1): Houston Marriott Sugar Land
Denver (November 8): Hyatt Regency Aurora-Denver Conference Center
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Our arrival window for event partners is between 9:30 and 10:30 a.m., and we ask that you are finished setting up by 10:55 a.m.
Please plan to arrive by 10:30 a.m. If you’re running late, text or call 585-704-2103 to prevent your table from being removed (it’s happened before that people forget or have an emergency come up and we do our best to not have any empty tables).
If you need to arrive earlier, please send an email to partners@babies-and-bumps.com at least one week prior to the event to make arrangements.
Tear-down begins at 3:01 p.m. Please note that, aside from short breaks or session hosting, your table is required to be staffed for the duration of the event.
We’ll send an email to all event day partners a few days prior to the event to detail points of entry, where to park, and any other special considerations related to venue access. We often can’t send this earlier due to when our final preparation calls are with the venues; we’ll send it as soon as we’re able to have these.
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Unless other arrangements are made, you will receive one 6-foot table (or 8′ table, if that’s what the venue has available) with a white, floor-length linen. If you have a linen you prefer to use instead, or if you want to dress up your table in any way, you are more than welcome to do so! Two chairs are also provided, along with an event-branded tabletop sign with your organization’s name.
You’ll also receive complimentary access to WiFi (except in Dallas, Chicago, and Boston, where there is a charge). Instructions and a password will be provided to you on event day.
Even if your table is located near an electrical outlet, we are prohibited by the venues from using them without paying for the connection, for power strips, and for cords to be taped down for safety and liability purposes.
If you already added an electrical outlet to your registration, power will be run directly to you, and a power strip will be under your table on event day. If you need power and haven’t added that on yet, here’s a form to do that.
Please note that we maintain an open-concept space on event day. Single-width retractable banners (2.5′ maximum width) are permitted at any table. However, wider / taller signs, shelves, displays, etc. require a perimeter space — please make a special request on your event prep form so we can do our best to accommodate you. If you need guaranteed perimeter placement or extra space, please contact us at partners@babies-and-bumps.com.
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No, admission for you and the staff representing your organization is included with your tabling package.
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Sales are permitted (and encouraged!). Please note that all organizations planning to sell taxable products and / or services on event day are required to supply our team with proof of state filing status at least one month in advance of the event. If applicable, please email it to partners@babies-and-bumps.com.
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Unfortunately, no. All of our venue contracts prohibit all outside food and beverages, except drink containers from home. Most of our venues have on-site restaurants or snack bars. And many of our venues are in locations with nearby restaurants. We may be subjected to a fine for non-compliance, so your cooperation is appreciated.
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Dallas (March 8, 2026) The Westin Irving Convention Center at Las Colinas
- 5 rooms available on nights of 3/6 and 3/8, and 10 rooms available on night of 3/7 for $199 per night (plus applicable tax)
- Must make reservation by 2/6/26
- Use this link to book
St. Louis (March 22, 2026) Marriott St. Louis West
- 10 rooms available on nights of 3/21 and 3/22 for $159 per night (plus applicable tax)
- Must make reservation by 2/19/26
- Use this link to book
Chicago (April 26, 2026) The Westin Chicago Lombard
No special rate available.Detroit (May 3, 2026) Auburn Hills Marriott Pontiac
- 5 rooms available on night of 5/1, and 10 rooms available on nights of 5/2 and 5/3 for $149 per night (plus applicable tax)
- Must make reservation by 4/17/26
- Use this link to book
Atlanta (June 7, 2026) The Hotel at Avalon
No special rate available.Minneapolis (June 14, 2026) Marriott Minneapolis Northwest
- 5 rooms available on night of 6/12 and 10 rooms available on night of 6/13 for $159 (plus applicable tax)
- Must make reservation by 5/18/26
- Use this link to book
Philadelphia (July 12, 2026) Sheraton Valley Forge King of Prussia
No special rate available.Washington, D.C. (July 19, 2026) Falls Church Marriott Fairview Park
- 10 rooms available on nights of 7/18 and 7/19 for $166 per night (plus applicable tax)
- Must make reservation by 6/20/26
- Use this link to book
Boston (July 26, 2026) Marriott Boston Burlington
- 5 rooms available on night of 7/25 for $179 (plus applicable tax)
- Must make reservation by 6/26/26
- Use this link to book
Kansas City (August 9, 2026) Marriott Kansas City Overland Park
- 10% off rooms for any night
- Use this link to book
Charlotte (August 16, 2026) Embassy Suite Charlotte/Ayrsley
- 10 rooms available on nights of 8/15 and 8/16 for $189 per night / Queen and $179 per night / King (plus applicable tax)
- Must make reservation by 7/25/26
- Use this link to book
Austin (September 27, 2026) Austin Marriott North
- 10% off rooms for any night
- Use this link to book
Nashville (October 25, 2026) Franklin Marriott Cool Springs
No special rate available.Houston (November 1, 2026) Houston Marriott Sugar Land
No special rate available.Denver (November 8, 2026) Hyatt Regency Aurora Denver Conference Center
- 5 rooms available on nights of 11/6 and 11/8, and 10 rooms available on night of 11/7 for $135 / single or double, $160 / triple, and $175 / quad (plus applicable tax)
- Must make reservation by 10/11/26
- Use this link to book
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If you are shipping packages directly to the event venue, we require this form to be completed by Tuesday prior to your event. This ensures shipments are tracked, received, held, billed accurately by the venue, and released to us in a timely manner. Your boxes will be waiting at your table when you arrive! Follow the link above for shipping instructions, delivery windows, and cost, and to let us know when you’ve shipped.
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Follow the links for details and specs for all of our 2026 advertising:
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Head here for details on how to donate to our charity raffles. Please make sure this is filled out by the deadline so we can create the cards with information about the product name, description, and value.
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Check out this page for all the details!